Clarke’s campus is becoming livelier by the day as we slowly and safely welcome many students and employees back to campus. In just a few short days, we will officially begin our Fall 2020 semester, and we cannot wait to see everyone. Please read through the policies and procedures regarding COVID-19 and our safe return to campus.
While we know things will look and feel different, we are looking forward to bringing the Clarke community together again.
This page will be updated as new information becomes available. Be sure to check back frequently.
Student and Employee Guidebook
We have created a detailed resource for you to reference throughout the coming months. Inside the guidebook you will find:
- Required Student Daily Screening
- Online Coronavirus Training
- Return to Clarke FAQs
- Face Covering Policy
- Visitor/Guest Information
- Meeting & Events Guidelines
- Wellness Resources
- Area Health Resources
- Exposure Chart and When to Stay Home information
Academic Calendar & Instruction
The university will follow the 2020-2021 academic calendar, with the fall 2020 semester beginning August 24 and ending on December 10, 2020.
To ensure students continue to experience quality learning experiences in safe environments, the Academic Affairs division worked closely with faculty to plan for the continuation of quality educational experiences at Clarke in the fall 2020 semester. During the fall semester, students can expect to experience a variety of approaches to instruction including face-to-face, hybrid, and online (synchronous and asynchronous) formats, all with keeping health and safety in mind.
The Fall 2020 Instruction Information for Students link above contains detailed information about what students can expect for fall course instruction and how they can learn more about their specific course schedules. We ask that you read the message carefully.
Additionally, instructors will include information in their syllabi about what to expect in terms of course instruction and how learning outcomes will be met with health and safety in mind. As is always the case, Clarke University is committed to providing quality learning experiences that lead to success in the classroom and beyond.
During the fall semester, when students have in-person class meetings, they will be required to wear masks, and faculty will either wear masks or face shields. The use of personal protective equipment (PPE) is for the health and safety of all and consistent with Clarke’s commitment to the Common Good. In non-specialized classroom settings, students can expect to experience reduced seating options and physical distancing. In some specialized learning spaces where physical distancing and reduced capacity is not possible (e.g., lab and studio spaces), students and faculty may be required to wear additional PPE. Students can also expect to participate, as good citizens of our One Clarke, One Community, to assist with cleaning classroom/lab/studio spaces that they have used. Faculty will be live streaming/recording via Microsoft Teams in-person class sessions for students who may not be able to physically join in the classroom experience. Additionally, students will learn in their classes that for the coming academic year, Clarke’s attendance policy has been slightly revised to affirm that if students are sick, they should stay home and call Health Services.
The University has also decided that face-to-face and hybrid courses will shift to online instruction after Thanksgiving break, beginning November 30, 2020, and final projects/assessments/exams will be delivered remotely the week of December 7-10, 2020. Experiential learning (e.g., clinical educational experiences, internships, field placement, student teaching) is expected to continue in person through the remainder of the semester as planned unless directed otherwise by the placement location or instructor. We made this decision to ensure that should there be a spike in COVID-19 again in the late fall, the University can remain open but with a decrease in person-to-person contact.
Although courses will be delivered online after Thanksgiving through the end of the fall academic term, residence halls, dining services, academic support services, library, and offices will remain open. Residential students who wish to return to campus after Thanksgiving will be encouraged to remain on campus for the Thanksgiving week to decrease potential exposure to illness.
Health and Safety
We have been developing and implementing new policies and procedures to help lower the risk of COVID-19 exposure and spread. The university will continue to follow the latest guidance from the Centers for Disease Control and Prevention (CDC) and the Iowa Department of Public Health (IDPH) along with the state and regional health officials.
What we are doing
- Common areas and frequently touched surfaces are being cleaned daily.
- Hand sanitizer is provided throughout campus.
- Posters will be displayed with reminders on how to prevent the spread of germs and maintaining proper social distancing.
- Room layouts and seating arrangements will be revised to allow for social distancing.
- Meeting rooms and other communal areas will have reduced seating and capacity limits.
- Plexiglas partitions will be used in areas where there is frequent person to person interaction.
- Protocols have been developed to guide our activities inside and outside the classroom.
What is required of students
- You are required to set-up a profile in the ATS software for Student COVID Screening. This free app, designed for initial use for student athletes was selected for use for all students because of cost, quality, and effectiveness in use. See page 3 of the Student COVID Guidebook for directions to setup your profile.
- You will only need to set-up your profile once. If you are a student athlete, please select your team during the setup process. If you are not a member of an athletic team, please select Coed General as the category. You will then create a username and password. When you receive your daily email to do the screening, you will be required to log-in using your username and password, then answer yes/no questions that will take approximately 30 seconds.
- Take your temperature and monitor your symptoms daily. You are required to use the daily COVID Screening to answer questions before 10 a.m. each day. You will receive an email from firstname.lastname@example.org with a link to the screening tool. If you answer yes to any of the questions you will receive follow-up from a member of the health services or athletic training staff.
- If you are sick, stay home or go home/back to your campus room/apartment.
- Maintain social distancing practices.
- Wear a mask or face covering unless in your room or apartment/house. The university will provide each student and employee two washable cloth masks.
- Wash your hands frequently and thoroughly with soap and water for at least 20 seconds (or, if soap and water are not available, use an alcohol-based hand sanitizer with at least 60% alcohol).
- Cover your nose and mouth when sneezing or coughing.
- Avoid touching your eyes, nose, and mouth with unwashed hands.
- Replace handshakes with head nods and waves.
- Follow all campus policies and practices.
- Be kind. Understand that this is a stressful time for everyone, and an extra bit of kindness can go a long way.
If you are sick, do not come to campus and if you live on campus, do not leave your room/apartment. Please notify Health Services at 563-588-6374 or, if you are a student athlete, your athletic trainer. If the staff recommends that you stay in quarantine, they will notify Pat Maddux, assistant academic dean, email@example.com, who will contact each of your instructors by email. If you test positive for COVID-19, you will be working with health services or an athletic trainer. If you live on campus, please contact campus security at 563-588-6393 and request that a member of the residence life professional staff contact you regarding isolation options.
Best practices to keep you and others safe
- Only go to stores for essential items and wear a mask or face-covering.
- It is not considered safe to dine in restaurants or bars at this time.
- If you order food for delivery or pickup takeout food, be sure the establishment is practicing physical distancing and safe practices. Delivery may not occur inside the building; please meet the delivery person outside.
- Limit your travel outside of Dubuque, as much as possible, to prevent spread.
- Do your own laundry.
- Keep your living space clean and sanitize surfaces that you touch.
Students living off-campus at home with family or friends in an apartment or house
- If you live with other people treat your living unit as a “family unit.”
- Decide together the rules of the house or apartment about safe behavior. You are only as safe as each member of the family unit. Review the information above and get a commitment from each person to live by these expectations.
- Do not share cups, glasses, plates and silverware. Be sure to wash and clean these items well.
- If a member of your family unit needs to quarantine due to symptoms or a pending test, each member of the household (apartment or house) needs to quarantine and be tested if showing symptoms.
Students living on-campus in a residence hall or the campus apartments
- It is very important that you follow the requirements for on-campus living as sent to you by Brenda White, Director of Residence Life via email and posted on the Clarke website.
- Given this is an ever-changing situation, we will continue to monitor developments and update our course of action as new information becomes available through the CDC and local health authorities. In the meantime, please do your part to stay healthy, and be prepared for potential disruptions.
Online Coronavirus Training
All students must complete the online coronavirus awareness training course by September 15.
The course is administered by Safe Colleges. You will receive an email with a link to complete the course along with a Title IX Rights and Responsibilities and a Diversity Awareness. If you have not received the link, please contact Kate Zanger, Vice President for Student Life, firstname.lastname@example.org.
To keep our campus community as safe as possible, we are not allowing visitors or guests on campus or at campus activities at off-campus venues through September 30.
- No spectators are permitted at athletic events at all Clarke sports venues. This restriction includes no faculty, staff, and students. Only coaches, trainers, necessary personnel, and competitors will be allowed admission. Spectators are also not allowed to congregate or otherwise gather near entrances and spaces adjacent to our sports venues. Want to support the Pride safely from afar? Most athletic competitions are readily available online. Look for the video icon next to each event on our master athletic schedule.
- Tailgating will not be permitted on Clarke’s campus or near Dalzell field.
- The Sacred Heart Chapel will only be open to faculty, staff, and students for Mass and prayer activities and with the same restrictions as other indoor spaces. Additional information is posted at the chapel entrance.
- Commencement for the Class of 2020 is still scheduled to occur in-person on October 3, 2020 in the Robert and Ruth Kehl Center. More information on this event will be forthcoming.
- Limited exceptions for class demonstrations, vendors contractors working on projects, guests/helpers on move-in days will be handled on an individual basis.
Facilities and Buildings
Facilities Management is developing and implementing building-specific plans for reduced room capacity and/or social distancing in common areas (e.g., entrances, stairwells, hallways, restrooms, meeting rooms, classrooms). This may include:
- Installing plexiglass barriers
- Rearranging furniture to support social distancing
- Limiting occupancy in communal areas, some may be closed
- Designating specific doors for entrance-only and exit-only
- Designating one-way or divided hallways for foot traffic
Any changes made will follow the Americans with Disabilities Act (ADA) and fire code requirements.
Cleaning and Disinfecting
Facilities Management will continue to follow CDC guidelines for cleaning and disinfecting, including the frequent cleaning and disinfecting of high touch surfaces in public places. We have significantly expanded the number and location of hand sanitizing stations (distributed and restocked by Facilities Management) which will be available at the entrances of each university building and in many other high traffic areas.
Clarke University will provide all residential students with individual rooms during the 2020-2021 academic year. To ensure the health and safety of our students and their families, we will expand our move-in periods and move-in will be available by appointment only. The reconfiguring or closing of common spaces, such as lounges, kitchens, and computer rooms, will also better support social distancing. Students will not be allowed to have guests or visitors within the residence hall or apartment units. Only guests or visitors that live in your residence hall building or apartment are allowed to visit you in your room or apartment. We will monitor the pandemic and review this restriction at the end of September.
Remaining Residence Hall Move-In Dates are as follows:
- Thursday, August 20: New Students
- Saturday, August 22: Returning Students
- Sunday, August 23: Returning Students
Please take the time to read over this information thoroughly in order to make sure that your check-in and moving on to campus experience goes smoothly.
Students or Helpers of Students Experiencing Symptoms of COVID-19 or Have Been Recently Exposed to COVID-19:
- If you or your helper(s) are experiencing any COVID-19 symptoms within two weeks leading up to your move-in, you must contact your coach and Residence Life to schedule a different move-in date and time.
- If a helper of a student is experiencing any COVID-19 symptoms at the time of move-in, the helper cannot enter the building and will not be able to help you move your items.
- If a student is experiencing any COVID-19 symptoms at the time of move-in, he/she will not be allowed to check-in and he/she will need to stay off campus until he/she is fever and symptom free for at least 72 hours.
- Check out this website for information on local hotels.
Students and their helpers should be continually self-monitoring their health before making the move to campus.
- Helpers: Limit helpers to only two (2) people per student.
- Your Check-in Time: Residence Life or your coach, will be reaching out to you between now and mid-August to have you schedule a 30-minute check-in time.
- Be considerate of others’ appointment times.
- Be present and ready for your assigned time.
- Wait until instructed by staff to start your move-in.
- Move-in at a swift pace so that following appointments can start on time.
- Remove all trash and boxes to dumpsters to help prevent clutter once finished.
- Once you have all items in the room, your helper(s) can assist you in getting settled. Once they leave, they will not be able to re-enter the building.
To help make your move-in easier on you, we encourage you to only bring essential items.
- What to expect when you arrive to campus:
- Arrive to your assigned residence hall building.
- Staff will be directing vehicles to predetermined areas.
- Students and helpers will have a temperature and mask check and receive a wristband to indicate they are cleared to be in the building.
- It is important to be cleared before you unload your vehicle.
- Your key and chip will be placed in your room prior to your arrival.
- A waiting lot will be provided for those who arrive early and/or need a place to park their car.
All Required Residence Life forms are online and must be completed before arriving to campus:
- A mask and/or face covering is required while moving into and walking around inside the residence halls/apartments.
- Wrist bands must be worn by students and helpers during the duration of moving into and setting up your room.
- Work to maintain safe physical distance from others not in your group.
- Once the room is set up, please escort helpers out of the building.
Online Check-in Form:
- All students must complete this form before they can check-in. This form reviews Residence Life’s move in expectations, “signing” for your room key and chip, as well as any special needs that you may request.
- Please provide a screenshot of your completed form at your check-in time.
CONNECT orientation for new students will be held as planned, August 20–August 23. Measures will be taken to ensure proper physical distancing throughout scheduled in-person sessions to promote safety for all in attendance. Some activities will take place in a digital format to assist in mitigating risk. It is expected that all new undergraduate students participate in CONNECT. Click here for more information related to Connect Orientation weekend.
Contact email@example.com for more information or to seek accommodations.
Dining Services will provide a hybrid option for students and employees that limits seating to two guests per table with social distancing in place and a to-go option. Cafe 1843 will be an option with social distancing measures in place.
- In addition to the social distancing measures, we will redirect the flow of traffic to accommodate social distancing and create a one-way only flow for guests that includes entry, exit, and while inside the Dining Hall.
- We will offer salad bar items served in individual portions to guests as they go through the line.
- Ice cream will be served to guests as they go through the service line.
- All food will be served on disposable plates. Guests will be handed a disposable cup at the point of sale and will self-serve from the beverage bar.
Dining Hall Hours
Lunch 11:15 a.m. – 1 p.m.
Dinner 4:30 p.m. – 7:00 p.m.
Friday Dinner: CLOSED, dinner available in Café 1843
Brunch 11 a.m. – 12:30 p.m.
Café 1843 Hours
Monday – Friday
7 a.m. – 10 p.m.
(Grill closes 10-11 a.m., 2-3 p.m. & 9 p.m.)
Saturday & Sunday
2 p.m. – 10 p.m.
(Grill open from 5-9 p.m.)
Have a favorite home recipe? We can make it.
If you’re homesick for one of your favorite foods or have an idea for a recipe that would be great in the dining room, let us know! Our chefs will work their magic to make sure your dining experience is delicious.
Varsity athletics have resumed with practices following the guidelines and schedule reductions recommended by the National Association for Intercollegiate Athletics (NAIA). To learn more about the NAIA Fall Sports update and scheduling, click here.
- NAIA is requiring COVID testing –seven days prior to the first competition.
- NAIA is requiring screening for each practice/team gathering.
- Fall competition begins Sept. 5, and the first football game will take place on Sept. 12.
For an updated athletic schedule, visit clarkepride.com.
Athlete Checklist: your annual physical examination must be completed AFTER June 1 for the academic year, and all other forms can be done now.
Student athlete forms: http://www.clarkepride.com/Student-Athlete_Forms
Send all forms to
Clarke University Athletics
Attn: Athletics Office Manager
1550 Clarke Drive
Dubuque, IA 52001
Or email to firstname.lastname@example.org
For questions email above or call
Since the start of this pandemic, the health and safety of all Clarke employees and students have always been our first priority. We implemented a multi-phased “Return to Work on Campus” plan designed to safely return employees to work on campus and provide information on physical distancing and hygiene, policies, self-monitoring of health, and more. All employees are required to follow the guidelines for physical distancing and hygiene to protect the health and safety of students, staff, faculty, and visitors.
For more details, view the Employee COVID-19 Guidebook.
Campus Events & Activities
On-campus events and activities are being evaluated on a case-by-case basis and will require additional guidelines and procedures to ensure safe practices before being approved. If you have questions about specific events, contact Callie Clark at email@example.com or (563) 588-8165. Our spring 2020 commencement planned for October 3, has been canceled. Graduates may attend Spring 2021 Commencement on Saturday, May 15, 2021.
For an updated event schedule, visit Campus Calendar.
Several measures have been put in place in the library to contribute to health and safety for all:
- Masks are required while using the library
- Social distancing is required
- Limited seating is available
- Separate entrance and exit
- Masks will be available at request
- Group study is not allowed
- Tables are marked with the appropriate number of users allowed
- Sanitizing wipes are available on each level of the library
- Physical items will not be placed on reserve
- DVD checkout is allowed, but with procedures for less physical handling
- Curbside pickup of items is available by appointment
- Plexiglass barriers have been installed at the circulation desk and library help desk
(starting Aug. 24, check here for additional hours)
Monday – Thursday, 7:30 a.m. – 11 p.m.
Friday, 7:30 a.m. – 5 p.m.
Saturday, noon – 6 p.m.
Sunday, noon – 11 p.m.
Computer Center (IT)
Please call (563) 588-6390, email firstname.lastname@example.org, request a support ticket at help.clarke.edu, or Teams message at email@example.com. If you require in-person support, please use PPE and practice social distancing protocol when you do come to the help desk. If possible, please contact us before you arrive.
We are limiting student-owned equipment repair services at the help desk. We recommend that you contact The Geek Squad at Best Buy for hardware repair.
If you are pre approved to have your equipment repaired by the Help Desk, you will need to make an appointment. Clean the equipment before bringing it to the computer center.
Refer to help.clarke.edu for additional IT Help Desk information.
Campus Ministry will continue to walk with students in their faith journeys as they return to campus in person or virtually. Currently, the Fall semester’s events are still being evaluated and they will be posted on the calendar and Source page when possible. Students can always visit the resource page (Prayer Resource Page) for virtual religious services and prayers, though the current expectation is to have Campus Mass available in the Fall with safety guidelines in place.
For now, the Foley Lounge will be open in the Fall as well, but during limited times and with seating spaced for social distancing. If you ever need to talk with someone about spiritual, religious, or faith issues or even just about life during the Coronavirus, you can always reach out to Hunter Darrouzet at firstname.lastname@example.org or (563) 588-8192.
Admission & Aid
- While campus visits are not likely to resume until after the start of the academic year, we are successfully scheduling full virtual visit experiences for our prospective students and their families. Click here to schedule a visit.
- Clarke is temporarily test-optional; we will provide admission decisions without an ACT/SAT test score.
- If your family’s income has been reduced by 10% or greater due to the pandemic, you may be qualified for a special circumstance review to see if you can obtain different federal or state financial aid through the FAFSA. Please reach out to your admissions counselor for details.
- Academic Affairs: email@example.com or 563-588-6406
- Admissions Office: firstname.lastname@example.org or 563-588-6316
- Athletics: email@example.com or 563-588-8161
- Bookstore: firstname.lastname@example.org or 563-588-6307
- Campus Activities: email@example.com or 563-588-8165
- Campus Safety: firstname.lastname@example.org or 563-588-6393
- Campus Ministry: email@example.com or 563-588-6364
- Computer Center: firstname.lastname@example.org or 563-588-6390
- CONNECT: email@example.com or 563-588-8165
- Counseling Services: firstname.lastname@example.org or 563-588-6571
- Dining Services: email@example.com or 563-588-6650
- Financial Aid: firstname.lastname@example.org or 563-588-6327
- Health Services: email@example.com or 563-588-6374
- IT: firstname.lastname@example.org or 563-588 6390
- Library: email@example.com or 563-588-6320
- Mail Center: firstname.lastname@example.org or 563-588-6625
- MARC: email@example.com or 563-588-8133
- Residence Life: firstname.lastname@example.org or 563-588-6622
- Registrar: email@example.com or 563-588-6314
- Student Accounts (billing): firstname.lastname@example.org or 563-588-6699
- Student Life: email@example.com or 563-588-6313
This page will be updated as new information becomes available. Be sure to check back frequently.