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Withdrawal Process

To successfully complete the withdrawal process, please follow the instructions below.

  • Discuss your options with your academic adviser.
  • Review the Withdrawal policy in the Academic Catalog.
  • Check with the Financial Aid office to find out how withdrawing may affect your aid at Clarke University.
  • Check with Student Accounts for outstanding balances and any questions you may have regarding refunds.
  • Meet with Student Housing to discuss the implications of withdrawal on your residence hall assignment (if living on campus) and/or make appropriate arrangements with your landlord (if living off campus).
  • Return all Clarke library books and/or pay any overdue book fines.
  • Complete the Withdrawal from University Form.
  • Complete the exiting student survey:
TAKE THE EXIT SURVEY

Important Notes

  • Official Withdrawal Date: A student’s official withdrawal date is the date of last class attendance as verified with student’s instructors.
  • Withdrawal Deadlines: Please see the Academic Calendar for the withdrawal deadline(s).
  • Academic Impact of Withdrawal: Students who withdraw from the university receive no credit hours for the semester in which they were enrolled and the hours attempted are not computed into their GPA. Grades of W will be posted on the student’s transcript after the withdrawal takes place. Failure to complete the formal withdrawal process by the established deadline will result in a failing grade.
  • Financial Aid: Federal regulations and University policy may require that you repay a portion of the funds you received following a withdrawal from the university. Your financial aid will be prorated according to the last date of class attendance and funds credited to your student account will be adjusted. This adjustment may create an outstanding balance on your student account that you will be required to pay.
  • Loan Repayment Grace Period: Direct Subsidized and Direct Unsubsidized federal student loans have a six-month grace period before payments are due. This grace period is a set period of time after a student graduates, leaves school, or drops below half-time enrollment before repayment begins.  Halftime enrollment is 6 credit hours for undergraduate students and 4.5 credit hours for graduate students. If you reenroll in school at least half-time before the end of your grace period, you will receive the full six-month grace period when you stop attending school or drop below half-time enrollment.

Withdrawal

A student who plans to withdraw from the university must give official notice to the academic dean. The deadline for withdrawal is listed in the Academic Calendar. Students are responsible for completing the withdrawal procedure. Failure to do so may result in failing grades on all courses. Grades of W will be posted on the student’s transcript after the withdrawal takes place. Although these grades do not affect a student’s GPA, they may have a negative impact on the student’s financial aid and athletic eligibility , and/or future academic standing.

Medical Withdrawal

In circumstances when a physical or mental illness prevents an enrolled student from completing the semester and an incomplete grade is not warranted or feasible, a student, guardian, or appropriate Clarke University administrator may request a medical withdrawal from school. These withdrawals must be thoroughly documented and requested in writing to the academic dean no later than 30 days after the last day of class attendance or by noon on the last day of classes, whichever occurs first. In cases of medical withdrawals, students receive a grade of W in all courses in progress at the time of the withdrawal. Clarke may impose specific conditions for readmittance at the time of withdrawal. These conditions may stipulate that the student undergo medical evaluation by an appropriate licensed health professional and that the results be disclosed to appropriate university personnel prior to readmittance.

Academic Leave of Absence

A student with documented issues preventing his or her progress toward degree completion may request an academic leave of absence for a maximum of two semesters. Requests must be accompanied by documentation and discussed with the academic dean. In some cases, the University may mandate that a student take a medical leave of absence as a condition for the student’s return. The academic leave of absence will expire if the student fails to return to Clarke after the agreed upon time. Students who return to Clarke within a semester or year of an approved leave of absence do not need to complete the admissions process.

Admission for Returning Students

Previously enrolled students who left in good standing and have not been registered for classes at Clarke University for one semester or longer need to complete an application for admission to update their demographic and academic record. Returning students must submit official transcripts for all post-secondary institutions attended during the hiatus period. The registrar’s office will evaluate the credits earned at other colleges based on the most recent catalog at the time re-entry. The student’s program evaluation will be adjusted to reflect the degree requirements as stated in that catalog.

Students who return to Clarke within a semester or year of an approved leave of absence do not need to complete the admissions process.

Questions?

Undergraduate students should contact becky.bruxvoort@clarke.edu and graduate students should contact graduate@clarke.edu with any questions they may have regarding the withdrawal process.